I. Port entry formality

When carrying out the necessary formalities for entry into ports, captains of ships shall have in hand the following papers:

a/ Papers which shall be produced upon request:

• Certificate of registration or certificate of nationality of the ship
• Certificate of international load lines, certificate of ship capacity, and other certificate relating to seaworthiness and preventive measures in respect of environmental pollution which have been issued by a competent ship registration agency
• License to operate the radio of the ship
• International certificates of vaccination of crew members and passengers
• Certificate of extermination of rats or a certificate stating the reasons for exemption
• List of goods in transit or temporarily imported for subsequent export, certificates exempting such goods from quarantine formalities
• Passports or list of crew members, and passport of passengers
• Certificates of qualification of the captain, the chief engineer, the chief radio officer, the chief lifeboat pilot, and all other officers
• Insurance certificate in respect of civil liabilities of the ship owner in cases of the ship engaged in transporting oil, petroleum products, or other dangerous cargo.
• Permit issued by the Prime Minister of the Government of Vietnam permitting entry into Vietnam in cases where the ship is nuclear-powered
• In cases where the ship engaged in fishing vessel, a fishing license issued by the Aquatic Ministry of the Government of Vietnam permitting fishing activities in Vietnamese territorial waters
• Declaration of foreign currency and list of luggage of crew members in cases of foreign ship, or a Vietnamese ship returning from a voyage abroad.
  

b/ Papers and documents which shall be submitted:

• Exit permit of last port one copy
• Quarantine certificates one copy
• Certificates exempting disinfect of cargo one copy
• Arrival declaration form two copies (standard form)
• Declaration of health two copies (standard form)
• Declaration list of personal belongings one copy (standard form)
• Layout of cargo and inventory of cargo five copies (standard form)
• Declaration of dangerous cargo five copies (standard form)
• Declaration of equipment and instruments used during the period at port five copies (standard form)
• Declaration of storage reserves five copies (standard form)
• Quarantine declaration in respect of plants and livestock one copy (standard form)
• List of crew members five copies (standard form)
• List of passengers or other persons traveling on board five copies (standard form)
• Declaration of foodstuff and food reserves one copy (standard form)
• Applications to go ashore of crew members and passengers one copy (standard form)

II. Port exit formality

When carrying out the formalities to exit ports, captains of ships shall have in hand the following papers and documents:

a/ Papers which shall be produced upon request:

• Receipts or other documentary evidence of payment of all related debts and proof of seaworthiness.
• Passports or list of crew members, and passports of passengers
• Certificates of qualification of the captain, the chief engineer, the chief radio officer, the chief lifeboat pilot, and other officers.

b/ Papers and documents which shall be submitted:

• All permits issued by the Port Authority or other State administrative organizations or agencies at the port to the ship, its crew members or its passengers during the ship's stay at the port (for the purpose of withdrawal of these permits)
• Departure declaration form two copies (standard form)
• Packing list of cargo on board three copies (standard form)
• Declaration list of personal belongings one copy (standard form)
• Declaration of health one copy (standard form)
• List of crew members and passengers five copies (standard form)
  No later than six hours prior to the departure of the ship, the captain of the ship shall submit to the Port Authority the departure declaration form

Source: extract from Decree No.13/CP dated 25 February 1994 on issuing Regulation on Administration of maritime activities in seaport and maritime zones of Vietnam.

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